Updated: 20 April 2026

1. Introduction

This is our privacy policy. It tells you how we collect and process data received from you when you use this website, contact us on LinkedIn or other social media channels, by email or by any other means, including any data you may provide when you register with us and/or complete forms or surveys on our website. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.

If you have any questions about this privacy policy or about the use of your personal data or you want to exercise your privacy rights, please email them to enquiries@mdmresourcing.com. You may also write to us at the address included at section 2 below.

2. Who We Are / Data Controller

E Mesrie & Sons Limited trading as MDM Resourcing (CRN: 00494030) is the controller and responsible for your personal data (collectively referred to as, "we", "us" or "our" in this privacy policy).

• Our site address is www.mdmresourcing.com

• Our registered address is Ground Floor, Suite 3, Bruce Court, 25a Hale Road, Altrincham, Greater Manchester, United Kingdom, WA14 2EY.

• Our nominated data protection representatives are Michael Mesrie and Daniel Mesrie, and they can be contacted at enquiries@mdmresourcing.com

• We are registered with the ICO, and our registration number is Z5632525.

3. What types of personal data we may collect about you

We may collect and process the following data about you:

• Identity Data in relation to candidates this includes first name, last name, any previous names, username or similar identifier, marital status, title, date of birth and gender. This may also include personal data contained on your CV, covering letter and/or job application including education history, associated career history and qualifications, salary information and other related data, and information disclosed when discuss a potential vacancy with you. In relation to clients seeking job applicants, this includes business personnel contact names and position in the business. 

• Contact Data includes home / work address, contact details (email, home and mobile telephone numbers)

• Financial Data includes bank account and payment card details.

• Transaction Data includes details about payments to and from you and other details of products and services you have purchased from us.

• Technical Data includes internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform, device ID and other technology on the devices you use to access this website. 

• Profile Data includes your username and password, enquiries submitted by you, your interests, preferences, feedback and survey responses.

• Usage Data includes information about how you interact with and use our website and services.

• Marketing and Communications Data includes your preferences in receiving marketing from us and our third parties and your communication preferences.

We also collect, use and share aggregated data such as statistical or demographic data which is not personal data as it does not directly (or indirectly) reveal your identity. For example, we may aggregate individuals' Usage Data to calculate the percentage of users accessing a specific website feature to analyse general trends in how users are interacting with our website to help improve the website and our service offering.

4. How we collect your personal data

We use different methods to collect data from and about you including through:

Your interactions with us. You may give us your personal data by filling in online forms or by corresponding with us by post, phone, email, social media channels or otherwise. This includes personal data you provide when you:

• engage us to provide recruitment or other connected services (either as an employer/business or as a potential candidate; 

• create an account on our website;

• subscribe to our service or publications;

• request marketing to be sent to you;

• complete a survey;

• give us feedback or contact us.

This may also include the collection / processing of personal data contained in emails, transcripts and/or audio / video recordings from meeting platforms, including analyse of transcripts by such platforms and AI tools (such as Zoom and Microsoft Teams).

Automated technologies or interactions. As you interact with our website, we will automatically collect Technical Data about your equipment, browsing actions and patterns. We collect this personal data by using cookies, server logs and other similar technologies. We may also receive Technical Data about you if you visit other websites employing our cookies such as LinkedIn where there is a link back to our website. Please see our Cookie Policy for further details.

Third parties or publicly available sources. We will receive personal data about you from various third parties and public sources as set out below:

Technical Data is collected from the following parties: analytics providers such as Google based outside the UK.

Contact, Financial and Transaction Data is collected from providers of technical services such as providers of our CRM system and IT support services. 

Identity and Contact Data is collected from publicly available sources such as Companies House.

5. How we use your personal data 

We will ensure that your personal data is processed lawfully, fairly, and transparently, without adversely affecting your rights. The law requires us to have a legal basis for collecting and using your personal data and we rely on one or more of the following legal basis:

• Performance of a contract with you: Where we need to perform the contract, we are about to enter or have entered into with you.

• Legitimate interests: We may use your personal data where it is necessary to conduct our business and pursue our legitimate interests, for example to prevent fraud and enable us to give you the best and most secure experience. 

• If you are a candidate who has registered with us, we will use the personal information we collect about you to: 

• Assess your skills, qualifications, and suitability for potential role(s).

• Carry out background and reference checks, where applicable.

• Communicate with you about the recruitment process.

• Keep records related to our placement processes.

We make sure we consider and balance any potential impact on you and your rights (both positive and negative) before we process your personal data for our legitimate interests. We do not use your personal data for activities where our interests are overridden by the impact on you (unless we have your consent or are otherwise required or permitted to by law).

• Legal obligation: We may use your personal data where it is necessary for compliance with a legal obligation that we are subject to. We will identify the relevant legal obligation when we rely on this legal basis.

• Consent: We rely on consent only where we have obtained your active agreement to use your personal data for a specified purpose, for example if you subscribe to an email newsletter.

• Vital interests: We may use your personal data where it is necessary to protect the vital interests of you or of another natural person.

• Public interest: We may use your personal data where it is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

6. Cookies

All Cookies used by and on our website are used in accordance with current applicable laws.

The site uses cookies or similar technology to collect information about your access to the site. Cookies are pieces of information that include a unique reference code that a website transfers to your device to store and sometimes track information about you.

A few of the cookies we use last only for the duration of your web session and expire when you close your browser. Other cookies are used to remember you when you return to the site and will last for longer.

Please see our separate Cookie Policy for more information about the types of Cookies we use on our website and your options in relation to those cookies.

7. Purposes for which we will use your personal data

We have set out below, in a table format, a description of all the ways we plan to use the various categories of your personal data, and which of the legal bases we rely on to do so. We have also identified what our legitimate interests are where appropriate.

8. Direct Marketing and Communications 

When you contact us about a vacancy you are looking to fill and/or when you are looking for a new role, and when your personal data is collected either via our website, email, telephone, LinkedIn (or other social media), you may receive marketing communications from us if you have requested information from us or purchased services from us and you have not opted out of receiving the marketing.

We may also process personal data in relation to business contacts and LinkedIn connections on the lawful basis of legitimate interests for both parties to network, for companies / clients to find candidates and for candidates to find jobs. If you do not agree to this way that we process your personal data, please contact us at enquiries@mdmresourcing.com and we will stop using your personal data in this way.

We may analyse your Identity, Contact, Technical, Usage and Profile Data to form a view which services and offers may be of interest to you so that we can then send you relevant marketing communications.

We will not send you direct marketing unless you have previously engaged with us, and/or requested the same as set out above. 

Third-party marketing

We will get your express consent before we share your personal data with any third party for their own direct marketing purposes.

Opting out of marketing

You can ask us to stop sending you marketing communications at any time by following the opt-out links within any marketing communication sent to you or by contacting us enquiries@mdmresourcing.com 

If you opt out of receiving marketing communications, you will still receive service-related communications that are essential for administrative or customer service purposes for example relating to order/service provision confirmations, appointment reminders, updates to our Terms and Conditions, checking that your contact details are correct.

9. Where we store your data and transfers outside of the UK

We may transfer your personal data to service providers that carry out certain functions on our behalf including fulfilling your order and dealing with payments (see section 12 (Disclosing your personal information) below for further details of third parties we work with). 

This may involve transferring personal data outside the UK to countries which have laws that do not provide the same level of data protection as the UK law.

Whenever we transfer your personal data out of the UK to service providers, we ensure a similar degree of protection is afforded to it by ensuring that appropriate safeguards are in place.

10. Data security 

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions, and they are subject to a duty of confidentiality.

We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

If we give you a password, you must keep it confidential. Please do not share it. Although we try to provide protection, we cannot guarantee complete security for your data, and you take the risk that any sending of that data may not be secure despite our efforts.

We only keep your personal data for as long as we need to in order to use it as described above in section 7 and in accordance with section 13 (Your rights). In any event, we will conduct regular reviews to ascertain whether we need to keep your personal data. Your personal data will be deleted if we no longer need it.

11. Data retention 

We will only retain your personal data for as long as reasonably necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, tax, accounting or reporting requirements. We may retain your personal data for a longer period in the event of a complaint or if we reasonably believe there is a prospect of litigation in respect to our relationship with you.

To determine the appropriate retention period for personal data, we consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal, regulatory, tax, accounting or other requirements.

By law we must keep basic information about our clients (including Contact, Identity, Financial and Transaction Data) for six years after they cease being clients for tax purposes.

In some circumstances you can ask us to delete your data: see section 13 (Your rights) below for further information.

12. Disclosing your personal information

We may share your personal data where necessary with the parties set out below (see the purposes set out in the table Purposes above for which we will use your personal data): 

• to relevant third parties if we have a legal obligation to do so, or to protect other people's property, safety or rights.

• to relevant third parties to protect against fraud or credit risks, such as credit reference agencies.

We may contract with third parties including payment processing, search engine facilities, advertising and marketing. In some cases, the third parties may require access to some or all your personal data. These are the types of third parties that may have access to your information:

• IT and website development and maintenance support provider(s)

• Email management software provider(s)

• Client / candidate relationship software provider(s)

• Cloud documents storage provider(s)

• AI software / electronic automated note taking / analysis software provider(s)

• Our clients who are contracting with us to fill job vacancies

Third parties to whom we may choose to sell, transfer or merge parts of our business or our assets. Alternatively, we may seek to acquire other businesses or merge with them. If a change happens to our business, then the new owners may use your personal data in the same way as set out in this privacy policy.

We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.

13. Your rights

You can ask us not to use your data for marketing. You can do this by contacting us at any time at enquiries@mdmresourcing.com

You have several rights under data protection laws in relation to your personal data.

You have the right to:

• Request access to your personal data (commonly known as a "subject access request"). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it. We will conduct a reasonable and proportionate search for your personal information.

• Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us.

• Request erasure of your personal data in certain circumstances. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your personal data to comply with local law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.

• Object to processing of your personal data where we are relying on a legitimate interest (or those of a third party) as the legal basis for that particular use of your data (including carrying out profiling based on our legitimate interests). In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your right to object.

• You also have the absolute right to object any time to the processing of your personal data for direct marketing purposes (see OPTING OUT OF MARKETING in section 8 for details of how to object to receiving direct marketing communications).

• Request the transfer of your personal data to you or to a third party. We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.

• Withdraw consent at any time where we are relying on consent to process your personal data (see the table in section 7 for details of when we rely on your consent as the legal basis for using your data). However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain products or services to you. We will advise you if this is the case at the time you withdraw your consent.

• Request restriction of processing of your personal data. This enables you to ask us to suspend the processing of your personal data in one of the following scenarios:

  • If you want us to establish the data's accuracy;

  • Where our use of the data is unlawful, but you do not want us to erase it;

  • Where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims; or

  • You have objected to our use of your data, but we need to verify whether we have overriding legitimate grounds to use it.

No fee usually required

You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we could refuse to comply with your request in these circumstances.

What we may need from you

We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.

Time limit to respond

We try to respond to all legitimate requests within one month. Occasionally it could take us longer than a month if your request is particularly complex or you have made several requests. In this case, we will notify you and keep you updated.

You also have rights with respect to automated decision-making and profiling as set out in section 17 below.

To enforce any of the above rights or if you have any other questions about our site or this Privacy Policy, please contact us at enquiries@mdmresourcing.com

14. Complaints 

You have the right to make a complaint to the Information Commissioner’s Office (ICO), the UK regulator for data protection issues (www.ico.org.uk). However, before doing so please make sure you have first made your complaint to us or asked us for clarification if there is something you do not understand. The ICO will expect you to have done this before reviewing your complaint. If you wish to make a complaint, please contact us by telephone or email us at enquiries@mdmresourcing.com.

When we receive a data protection complaint, we will:

• Acknowledge receipt no later than 30 days from receiving it.

• Take appropriate steps to respond without undue delay, which may include making enquiries into the subject matter of the complaint and, where appropriate, keeping you informed about the progress of our handling of the complaint.

• Inform you of the outcome without undue delay.

15. Links to other sites

This website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy policy of every website you visit.

16. Changes

If we change our Privacy Policy, we will post the changes on this page. If we decide to, we may also email you. We keep our privacy policy under regular review. Historic versions can be obtained by contacting us.

It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us, for example a new postal address or email address.

17. Automated Decision-Making and Profiling

• Where the basis of legitimate interests is applicable, we may send our communications to you from time to time to inform you about new job opportunities and, occasionally, market information. We may use your personal data to target such communications so that they are relevant to you, based on your qualifications, experience and further data that you might have previously submitted to us. We may use an automated marketing platform to place individual recipients in separate categories. If you do not agree to such use of your personal data, please contact us at enquiries@mdmresourcing.com.

• In the event that we use personal data for the purposes of automated decision-making and those decisions have a legal (or similarly significant effect) on you, you have the right to challenge  such decisions under data protection laws, requesting human intervention, expressing their own point of view, and obtaining an explanation of the decision from us.

• The right to challenge described above does not apply in the following circumstances:  

  • the decision is necessary for the entry into, or performance of, a contract between you and us;

  • the decision is authorised by law; or

  • you have given you explicit consent.

• Where we use your personal data for profiling purposes, the following shall apply:

  • Clear information explaining the profiling will be provided, including its significance and the likely consequences;

  • Appropriate mathematical or statistical procedures will be used;

  • Technical and organisational measures necessary to minimise the risk of errors and to enable such errors to be easily corrected shall be implemented; and

  • All personal data processed for profiling purposes shall be secured to prevent discriminatory effects arising out of profiling.